Why CCDC 24 Change Order Form needs modifications
May 15/20
by Michael Copas
The CCDC 24 – a guide to model forms and support documents (for use with CCDC 2 -1994) is a wonderful resource, but needs a significant review, before use.
The CCDC 24 – a guide to model forms and support documents (for use with CCDC 2 -1994) is a wonderful resource, but needs a significant review, before use. Generally, the top and the bottom of the form can remain as is. However, by the title alone, it should be clear that the Form is over 20 years old and its contract reference is already outdated. Having said that, this blog will identify FIVE good reasons to undertake this review and make modifications immediately.
The Statement
Even if you are using a CCDC 2 Contract, the version must be the most recent i.e.: 2020 as at this writing, instead of 1994. If you are using a Contracts CCDC 3,4,5, etc., both the Paragraph and GC reference must also change to suit the particular Contract used. If you do not know the Contract in use, you have an entirely different problem.
Description of Change
All descriptions include at least three components:
Reference: previous forms, specification(s), drawing(s), and any attachments
The scope of work of this change
The Reason, and/or Source of the Change
Contract Price adjustments
This CCDC form, shows only the sum of the adjustment, however nearly all of our current Statslog users, also show previously approved adjustments and a current Contract Price.
Contract Time adjustments
This CCDC standard shows only the sum of the adjustment, which seems to be generally accepted by practitioners, but could also be expanded to show current Contract Time if needed
Contingency allowance adjustments, if applicable
While this standard shows contingency allowance as, more or less, interchangeable terms, we have found that in practice these labels get used for different purposes and with different relationships with the Contract Price.
Some differentiate Contingency as an amount for Work not yet defined, and Allowance as an estimated amount for defined Work
Some include Contingency within the Contract Price; but exclude Allowances
Some do the exact opposite
Some include both within the Contract Price
Like the comments on the Contract Price Adjustments, many Statslog users like to show previously approved adjustments to the Original Contingency or Allowance, and a current Balance remaining in each fund.
All forms in FIVE have four page types:
Page 1: Cover
Page 2: continuation of text (as many pages as needed)
Page 3: a picture or photo page from all JPG attachments
Page 4: PDF attachments
Although Change Orders cover all adjustments to the Contract Price, the above suggested modifications to the form allow for a Change Orders, Change Orders Drawn from an Allowance, and Change Orders Expended from a Contingency.
Michael Copas is a co-founder of Statslog Software Corporation, which has been providing continuing service to contract administrators in the offices of design professionals since 1984.